St. John's skyline

Submission Guideline for Camera Ready Papers

The authors of accepted papers are kindly asked to follow the steps below for the final phase of the submission process:

Step 1: Revise your paper according to the reviewer’s comments and recommendations.

The revised paper will not be further reviewed!

Step 2: Format final version of your paper according to IEEE authors’ guidelines. It is mandatory to use the template available www.ieee.org/conferences_events/conferences/publishing/templates.html.

Step 3: Convert your source file in pdf format and check its IEEE Xplore compatibility using IEEE PDF eXpress Plus™ according to the instructions provided in the file pdf_instructions_authors.pdf. If the test is successfully passed, upload your PDF file on EDAS.

Step 4: Register the paper. One full registration per paper is required (please, see registration information at http://cwit.ca/2015/registration.html).

Step 5: Complete copyright form. All accepted papers must be accompanied with an IEEE Copyright Form. CWIT 2015 has registered to use the IEEE Electronic Copyright (eCF) service. Authors of accepted papers are allowed to complete copyright forms by going to “My Papers” tab and clicking on the ‘(c)’ icon under the column “Copyright Form” where their paper is located. This icon directs authors to an IEEE site and that site then reports back once the author has completed the copyright form. You will also receive an email from IEEE Electronic Copyright Service with the signed copyright form (in PDF format) as attachment.

IMPORTANT: No paper without a completed IEEE Copyright Transfer Form will be published.

Step 6: Upload your paper to EDAS directly to “Final Manuscript” by selecting the upload icon. Submissions are due by March 30, 2015.

Instructions for Oral Presentation

General Information

  • Your PPT file should be uploaded in the computer of the session room before your session starts.
  • Please use your presentation No. for the file name. Presentation No. appears in the program.
  • Each session is 100 minutes and includes 5 presentations. The presentation time is 20 minutes; 15 minutes for presentation and 5 minute for question and answer.

Audiovisual Aids

The rooms used for the presentation are equipped with

  • Laptop
  • Screen for projection
  • An LCD projection
  • A laser pointer.

Instructions for Poster Presentation

Poster Presentation guidelines

  • Please refer to the Conference Program to know the room and the time slot scheduled for your poster presentation.
  • Participants are requested to be present during their respective poster sessions to answer any questions.
  • Participants need to remove their poster boards at the end of the poster session. The Organizing Committee will not be responsible for posters that are not removed by the end of the poster session.
  • DO NOT write or paint on the poster boards. DO NOT use nails, push pins, screws, or any tools that will puncture the poster boards.

Preparation of Posters guidelines

  • Please prepare your poster on one sheet of Bristol board or laminated paper.
  • The poster holder is 4ft x 8ft and will hold 2 posters. It is suggested that your poster be 3.5 ft x 3.5 ft maximum.
  • Allocate the top of the poster for the title and authors as stated on the submitted abstract.
  • The text, illustrations, etc. should be bold enough to be read from a distance of 6 ft.
  • Tacks and technical equipment will be available for the hanging of posters.

Paper Submission Guidelines

Authors wishing to have papers considered for CWIT should electronically submit their full papers in PDF format through EDAS using the standard IEEE two-column format.

Accepted papers will be published on IEEE Xplore and in the proceedings of the workshop.

The maximum paper length is four (4) printed pages (10-point font), without incurring additional page charges. A maximum of one (1) extra page is allowed, with the additional page charge of C$100.00.

The deadline for the full-length papers submission is January 30, 2015 February 21, 2015.

Papers are reviewed on the basis that they do not contain plagiarized material and have not been submitted to any other conference at the same time (multiple submission). To learn more about the IEEE policy on plagiarism and multiple submission, please see :

Papers need to be presented by one of the authors in order to be included in the proceedings of the conference; under exceptional circumstances, a different presenter is accepted. Authors need to contact the TPC Chairs beforehand to obtain the permission that somebody different than an author presents the paper. Also, accepted papers must be accompanied by a full registration; each full registration covers one paper. Details on registration are available at http://www.cwit.ca/2015/registration.html.

If you have any questions regarding the submission of manuscripts, please contact one of the Technical Program Co-Chairs.

Student Awards and Travel Grants

We are pleased to be able to offer student travel grants and awards for this year’s CWIT. Five will be selected to receive a travel grant of $200 to help offset the cost of travel to St. John’s. Selection will be based on review of the paper submitted to the conference.

Additional this year’s conference will offer awards to the top papers presented. The awards will include a certificate of recognition as well as $500, $300, and $200 to the first, second, and third place papers respectively.

At the submission, please, identify the first authors who are students. Papers with students as first authors, who will also present their papers at CWIT 2015, will be considered for travel grants and awards.